Terms and Conditions

1. Introduction

These Terms and Conditions (Terms) include and incorporate the Settify Services Agreement (Services Agreement), the Data Processing Agreement, available at https://settify.com/gdpr/ and the Settify Privacy Policy, available at https://settify.com/privacy/ (together, the Agreement). This Agreement is a legal agreement between you (“you,” “your,” “yours” or “Client,”) and Settify (“we,” “us,” “ours,” or “Settify).  Capitalized terms used but not defined herein have the meanings set forth in Section 2.

2. Definitions

Application means the Settify client intake and engagement web application in respect of the Practice Areas;

Client Materials means the materials provided by the Client to Settify for the purposes of customising the Application for the Client, being the Client’s trademarks, business names, logos, photographs, lawyer biographies, graphics, colour schemes, precedent legal documents, brochures, and rate sheets, and excluding any amendments to the Application blueprints or modifications to the Application under clause 7;

Commencement Date means the date the last party executes this Agreement;

Customisation and Rollout Fee means the fee payable by the Client to Settify, as set out in the Settify Terms in consideration for Settify customising the Application with the Client’s name, logo, colour scheme, fonts, imagery, and lawyer information, and customisation of the Application blueprints limited to wording changes. (The Customisation and Rollout Fee does not include structural changes to the Application blueprints, such as new questions, changes to the application flow, additional features, or data integrations, which are invoiced separately);

Embed Code means code provided to the Client by Settify which, when properly implemented on the Client’s website or in a communication to a person, will provide the person with access to the Application;

Fees means all fees payable to Settify by the Client under this Agreement, including, but not limited to, the Customisation and Rollout Fee, the Licence Fee, the Per Use Fees, the Support Fee, the Training Fee, and Modification Fees, where applicable;

Force Majeure Event means inclement weather, industrial action, fire, flood, war, natural disaster or any other cause beyond the control of Settify;

Intellectual Property Rights means all intellectual property rights of whatever nature and however they arise throughout the world, including rights in respect of or in connection with copyright, inventions (including patents), designs, trademarks, service marks, trade names, goodwill, confidential information, trade secrets, and know-how and similar industrial, commercial and intellectual property rights, licences, whether or not registered or registrable, and including in all cases the right to apply for the registration of such rights and all associated rights of use;

Jurisdiction means Victoria if the Client’s registered address is in Australia, and otherwise means the legal jurisdiction of the Client’s registered address;

Licence Fee means the fee payable by the Client to Settify in consideration of the right to access the Service as set out in the Service Agreement;

Modification Fee means the fee set out in Clause 7.5;

Modification Request has the meaning given in Clause 7.1;

Per Use Fee means the fee payable to Settify as set out in the Services Agreement (if relevant);

Privacy Law means all applicable laws relating to the collection, use, processing and storage of personal data and includes (where relevant based on your Jurisdiction) the General Data Protection Regulation (GDPR) (Europe), Privacy Act 1988 (Australia/New Zealand), the Personal Information Protection and Electronic Documents Act 2000 (Canada), and the Data Protection Act 2018 (UK);

Service means the Settify service as set out in Clause 5;

Settify Servers means servers operated for or by Settify;

Support Fee means the fee set out in the Key Information (if any);

Tax means a tax, duty, levy, charge or deduction imposed by or under relevant legislation of the Jurisdiction;

Term  means the Initial Term and any Renewal Term;

Training Fee means the fee set out in the Key Information (if relevant);

Unit means a single whole unit of the local currency of the Jurisdiction (e.g. Dollar/Pound/Euro)

User means a person who accesses the Application via the Embed Code on the Client’s website or via an invitation from the Client;

User File means the information collected by the Application in respect of a User.

3. Interpretation

In this Agreement:

1. 1. a reference to natural person includes a corporation, partnership, government body or any other legal entity;
   2. where the day on or by which any act matter or thing is to be done is a Saturday, Sunday or a public holiday celebrated in Melbourne, Australia or the Jurisdiction, such an act matter or thing may be done on the next working or business day in Melbourne, Australia or Jurisdiction; and
   3. ‘include’ and similar expressions are not words of limitation.

4. Term

   1. This Agreement commences on the Commencement Date and will remain in force for the duration of the Term, unless terminated earlier in accordance with this Agreement.
   2. The initial term of the Agreement shall be twelve (12) months (Initial Term) unless terminated earlier in accordance with the terms of this Agreement. At the conclusion of the Initial Term the Agreement will be automatically renewed for subsequent periods of twelve (12) months (each a Renewal Term) at the standard Settify pricing at that time, unless either party notifies the other party no less than twenty-eight (28) days prior to the end of the Renewal Term that the Contract shall not renew.
   3. Settify reserves the right to modify this Agreement at any time, and where material changes are contemplated, Settify will provide Clients with written notice of such change(s) within a reasonable time prior to the material change taking effect. If Client does not agree to a material change proposed by Settify, Client may contact Settify at contact@settify.com and terminate the Agreement pursuant to clause 14.

5. The Service

6. 1. Subject to payment of the Fees by the Client and pursuant to the terms of this Agreement during the Term Settify agrees to:
      1. provide access to the Application for Users who click-through to the Application via the Embed Code on the Client’s website, or in a communication from the Client;
      2. collect the information entered into the Application by each User; and
      3. provide the Client with a User File in respect of each User who has expressly authorised Settify to disclose its User File to the Client (subject to the Client confirming that it is not conflicted and agrees to see the User File);

(collectively, the “Services”).

1. 2. To facilitate the provision of the Service, Settify agrees to:
      1. provide the Client with the Embed Code for the Client’s website, and a function in the Application to invite prospective Users via email; and
      2. create a unique instance of the Application for the Client on Settify Servers, and customise the Application using the Client Materials (as further set out in the definition of the Customisation and Rollout Fee).

6. Training, Maintenance and Support

   1. Subject to the payment of the Training Fee, Settify will provide the Client with the Training Service set out in the Services Agreement.
   2. Subject to the payment of the Support Fee, Settify will provide the Client with the Maintenance and Support Service set out in the Services Agreement.
   3. Settify may upgrade, or implement bug fixes or corrections to, the Application from time to time during the Term.
   4. The Client acknowledges and agrees that the Application may be temporarily unavailable to Client or Users while such upgrades, fixes or corrections take place.

7. Application Modifications

   1. In addition to the modifications covered by the Customisation and Rollout Fee, the Client may request further modifications to the Application from time to time during the Term (each a Modification Request).
   2. Modification Requests must be made in writing, setting out the specific wording or additional functionality requested to be incorporated into the Application.
   3. Settify may agree to make the modifications set out in a Modification Request in its absolute discretion.
   4. If Settify agrees to make the modifications set out in a Modification Request, Settify will provide the Client with a written quote and timeline for the completion of the modifications, which must be accepted by the Client within 5 business days of receipt. Quotes are prepared on a time and materials basis, at the then-current rates.
   5. Upon receipt of acceptance of the quote, Settify will issue an invoice for the amount set out in the quote (the Modification Fee) and subject to payment of the Modification Fee will commence work on the modification.
   6. For the avoidance of doubt, all modifications made by Settify in connection with a Modification Request will be owned by Settify in accordance with Clause 9 below.

8. Client Obligations

   1. The Client acknowledges and agrees that it will:
      1. only utilise the Embed Code on the Client’s website or in communications to Client’s prospective Users in accordance with the reasonable instructions given by Settify from time to time;
      2. provide Settify with the Client Materials and instructions in a reasonable timeframe to enable Settify to comply with its obligations under clause 5(2)(b) above;
      3. pay the Fees in accordance with the terms of this Agreement;
      4. comply with all applicable laws, including Privacy Laws;
      5. implement a privacy policy or privacy notice which provides notice to or requests the consent of Users of the collection, storage and use of User Files as contemplated under this Agreement;
      6. not attempt to access, modify, reverse engineer, decompile or otherwise attempt to obtain the source code of the Application via any means (except to the extent that source code is necessarily downloaded and run as part of a web browser’s normal operation); and
      7. notify Settify as soon as reasonably practicable if it discovers any bugs or errors in the Application.
   2. The Client acknowledges and agrees that it will not be provided with a copy of the Application nor any source code and that nothing in this Agreement grants the Client any rights in the Application or the Services other than those expressly set out herein.

9. Intellectual Property

   1. Subject to clause 9.5, the Client acknowledges and agrees that all right, title and interest (including Intellectual Property Rights) in the Application, the Embed Code, all materials provided by Settify to the Client, and all materials created by Settify under this Agreement (including any modifications, adaptations and amendments of any of the foregoing unless otherwise agreed in writing) will be owned by Settify worldwide and in perpetuity. To the extent that the Client at any time owns or controls any rights in any of the foregoing the Client hereby assigns all such rights to Settify worldwide and in perpetuity, including as a present assignment of any future Intellectual Property Rights.
   2. The Client will execute any documents reasonably required by Settify to fully secure its ownership of the rights set out in Clause 9(1) above.
   3. The Client warrants that the use of Client Materials it provides to Settify in connection with the provision of the Services will not infringe the rights (including copyright) of any third party.
   4. The Client consents to Settify using the Client Materials and any amendments to the Application without attributing a particular author, provided the use is in connection with the performance of Settify’s obligations under this Agreement. The Client warrants that it has obtained appropriate consents from all relevant persons to the extent this may be required.
   5. Settify acknowledges that all right, title and interest (including Intellectual Property Rights) in and to the Client Materials is owned by the Client and nothing in this Agreement will operate to transfer title in the Client Materials.
   6. The Client grants Settify a worldwide, non-exclusive, royalty-free licence during the Term to use the Client Materials for the purpose of fulfilling its obligations under this Agreement.

10. Data and Access

    1. The Client acknowledges and agrees that the terms of use for the Application, as between Settify and the Users, will entitle Settify to:
       1. provide individual Users with a copy of their User File, if requested.
       2. use User Files for the purposes of:
          1. providing the Service to the Client and to the User, including providing support services and troubleshooting assistance; and
          2. analysing, evaluating and improving the overall functioning of the Application, and improving the service for Settify’s users, including through use of data analysis.
       3. use anonymised information in User Files (being User Files with personal or identifying information removed) for the purposes of research and to market Settify’s services and future products.
    2. Settify will own any metadata arising from the use of the Application. In this clause 10(2) “metadata” means information and records about how and when the Application is used. For the avoidance of doubt, metadata includes information such as the fact that a User accessed the Application, the time at which they accessed it, and how long they spent on each page.

11. Confidentiality

    1. Each party agrees that it will not disclose, or authorise the disclosure of, the terms of this Agreement, any matter relating to any of the terms of this Agreement or any other confidential information relating to the operations or business of the other party to any other person, except to its advisors or as it may be required to do so by law.
    2. Each party may use the other party’s name and logo in connection with communicating that the Client has engaged Settify to provide the Service.

12. Payments

    1. The Client will pay the Fees to Settify in accordance with the terms of the Services Agreement.
    2. All amounts payable by the Client under the terms of the Services Agreement are exclusive of regional taxes (for example, GST, VAT or HST) which shall be paid in addition to any amount specified as payable.
    3. If this Agreement and/or the Services Agreement provide for a Per Use Fee, Settify may request a reconciliation of the Client’s records where there is reason to suspect that amounts owing to Settify under this Agreement have not been properly invoiced. Settify may not request such a reconciliation more than once in any six-month period. The Client may elect to provide the reconciliation to an independent accountant. All reconciliation data will be subject to appropriate confidentiality obligations.
    4. Where a Per User Fee model applies as set out in the Services Agreement, each month, Settify will invoice the Client for each User who has completed the Client’s induction either via the Client’s website or via an invitation from the Client. Settify will provide the Client with a list of all such Users to substantiate the invoiced Per User Fee. The Fees will be paid by the Client via electronic payment facility provided by Settify, in accordance with the invoice terms.
    5. Unless specified otherwise in the Services Agreement, Subscription Fees shall be due and payable in full in accordance with invoice terms. In the case of non-payment, Settify may, at its sole discretion: (i) suspend Client access to the Services; (ii) terminate this Agreement; or (iii) continue to provide the Services, for a period solely determined by Settify, in anticipation of full and prompt payment by the Client. Settify shall be entitled to reimbursement for any costs associated with the collection of any past-due balance.

13. Force Majeure

    1. Settify may suspend this Service due to a Force Majeure Event. The Client will not be liable to make any payments in respect of the suspension period, but payments will recommence at the resumption of the Service. Either party may terminate this Agreement where suspension under this clause persists for a period in excess of one calendar month.

14. Termination

    1. Either party may terminate this Agreement immediately if the other party:
       1. becomes, or threatens or resolves to become, subject to any form of insolvency administration;
       2. where the other party is a partnership, dissolves, threatens or resolves to dissolve or is in jeopardy of dissolving;
       3. breaches any term of this Agreement which is capable of remedy and, having been given 20 business days’ notice in writing to rectify that breach, fails to do so; or
       4. breaches any term of this Agreement which is not capable of remedy.
    2. Upon termination of this Agreement, each party will remain entitled to all rights accrued up to the date of termination pursuant to this Agreement.
    3. Upon termination of this Agreement:
       1. Settify will immediately cease to provide the Client with access to the Service;
       2. the Client will immediately remove the Embed Code from the Client’s website;
       3. Users will no longer be given access to the Application; and
       4. subject to the payment of any outstanding Fees by the Client, any User Files which have been authorised by the relevant User to be disclosed to the Client, but which have not been so disclosed as of the date of termination, will be disclosed to the Client.

15. Dispute Resolution

    1. If a dispute arises in relation to or out of this Agreement, the parties must endeavour in good faith to settle the dispute in accordance with this Clause 15. A party must not commence any legal proceedings relating to a dispute unless it has complied with the provisions of this Clause except where a party seeks urgent injunctive relief, or the dispute relates to compliance with this clause 15.
    2. A party claiming that a dispute has arisen must immediately notify the other party in writing, setting out the basis of the dispute and that party’s proposed resolution. If the dispute is not resolved by the parties within 10 business days of notice of the dispute being given, then the parties agree to attempt to settle the dispute via mediation utilising an independent mediator appointed by agreement of the parties. In the event that the parties cannot agree on appointment of the mediator a mediator will be appointed by the President of the Law Society or similar professional governing body of the Jurisdiction or that person’s designated representative. The costs of such mediation will be shared equally between the parties.
    3. In the event that the parties are unable to agree on the appointment of a mediator or resolve the dispute via a good faith attempt at mediation either party may institute legal proceedings without further notice and take such other action as they are entitled to under this Agreement.

16. Liability and Indemnity

    1. The Client indemnifies and will keep indemnified Settify, and the officers, employees and agents of Settify against any action, suit, claim, demand, cost or expense arising directly out of a breach by the Client of this Agreement.
    2. At no time will either party be liable to the other for any special, incidental, consequential, or indirect damage or loss, nor for any loss of profits or goodwill, loss of contracts, loss of future opportunity, or loss from business interruption whether arising directly or indirectly out of a breach of this Agreement.
    3. Settify’s total aggregate liability to the Client under this Agreement will not exceed the total amount of Fees paid by the Client to Settify in the 12-month period immediately preceding the date on which the act or omission giving rise to Settify’s liability to the Client occurred.
    4. In the event of a third-party infringement claim against the Client, Settify shall, at its sole election and expense: (i) procure for the Client the right to continue to use the Service pursuant to this Agreement; (ii) replace or modify the Service to make it non-infringing while still complying with the terms of this Agreement; or (iii) if none of the above options is reasonably available, terminate this Agreement.

17. Miscellaneous

    1. The Training Service includes demonstrations of the Application, interactive training on the client experience and the lawyers’ experience, and broader sessions on the use of technology in modern legal practice. The first 10 hours of training each year are free. Following that, training is charged at the rates in effect at the time and will be separately quoted to the Client.
    2. At the Client’s request, Settify can export User data in any reasonable standard data file format (including XML, CSV and JSON) to enable integration with the Client’s other software and systems. Settify cannot warrant that the Client’s other software and systems will accept external data input. If Settify is required to undertake bespoke work to develop integrations, Settify will provide the Client with written quotes before such work is carried out.
    3. Settify will fix bugs and perform other maintenance in the Application at no additional cost. Settify will also provide reasonable technical support by email to Users and to the Client’s personnel at no additional cost.

18. Client Acknowledgements and Warranties

    1. Except as expressly provided in this Agreement and to the extent permitted in accordance with applicable law, Settify disclaims all warranties of any kind, including warranty for “fitness for a particular purpose.” The Client acknowledges that:
       1. the Service is provided on an “as is” and “as available” basis and Settify does not guarantee, represent, or warrant that the Client’s or any User’s use of the Service will be uninterrupted or error-free;
       2. the Client is responsible for ensuring that all persons who access the Service through their account are aware of this Agreement and comply with its terms;
       3. Settify does not provide any legal, accounting, or bookkeeping advice by providing the Service; and
       4. the Client is suitably qualified or working under the direction of suitably qualified personnel, will rely on their own knowledge and enquiries as to the accuracy and currency of any information contained in or provided through the Service.

19. General

20. 1. This Agreement constitutes the entire agreement between the parties relating to the provision of the Services and cannot be amended except in writing signed by both parties.
    2. This Agreement will not be interpreted or construed to create an association, joint venture, agency relationship, or partnership between the parties or to impose any partnership obligation or partnership liability upon either party. Neither party will have any right, power or authority to enter into any agreement or undertaking for, or act on behalf of, or to act as or be an agent or representative of, or to otherwise bind, the other party.
    3. The warranties, indemnities and obligations relating to confidentiality and payment of fees contained in this Agreement are continuing obligations and will survive the termination or conclusion of this Agreement.
    4. The Client may not assign this Agreement and/or any of its rights under this Agreement to any person without the prior written consent of Settify.
    5. Any provision of this Agreement which is or becomes unenforceable in any jurisdiction will be ineffective without invalidating any other provision of this Agreement, and such unenforceability will not invalidate that provision in any other jurisdiction.
    6. This Agreement may be executed by any number of counterparts and those counterparts taken together form one instrument.
    7. This Agreement will be governed by and construed in accordance with the laws of the Jurisdiction and the parties submit to the exclusive jurisdiction of the courts of the Jurisdiction.